Integrating Microsoft Teams with Wordly

Wordly can seemlessly integrate with a Microsoft Teams meeting using Wordly’s Meeting Bot feature. Wordly Meeting Bot is compatible with Teams, Google Meet, and Zoom.

To use Wordly with Teams, you’ll need the following:

1. A Wordly account with available minutes.
2. A Microsoft Teams account.

Setup

Create a Wordly session

Create a session on the Wordly Portal or use an existing session. If you’re unsure on how to create a session, check out the Adding a Session article first.

During the Meeting

Invite the Wordly Bot

Once your Teams meeting has begun, follow these steps to invite the Meeting Bot to your meeting. Keep in mind, the Meeting Bot will try to join for 10 minutes before giving up, so it’s best to invite the bot when the meeting has begun or just before it starts.

• Click the session to reveal session details on the right side of the window.
• Click the three horizontal lines icon on the top right of session details.
• Click “Invite Bot to Meeting” and a window will appear with space to add a meeting URL as well as change the speaker language and, if the session has begun, a button to end the session.
• Copy and paste the Teams meeting URL into the box. (Make sure there is an “https://” infront of the URL.)
• Click Invite.

  Note

  Inviting Wordly takes a moment to process.

When the virtual meeting starts, the meeting organizer may need to allow Wordly to join.

• Under Participants in the Team meeting find Wordly waiting to join in the lobby, and press the checkmark to give Wordly access to the meeting.

  Note

  Do not worry if after initially admitting Wordly, the bot remains in lobby and the checkmark and x icons return. The live transcript will still be running. Check the Attendee Shortcut link for yourself if you have doubts.

To access the Attendee Shortcut link and view the live transcript, follow the Attending a Session article.

Change Speaker Language

To support multilingual speaking, you will need to manually change the speaker language. Please follow the steps below:

• Return to your Wordly account page. Go to Sessions and select the gear icon next to your desired session.

• A pop-up window (the same one used to invite the Meeting Bot) titled with the Session ID and “Live Session Controls” will appear with two options: End Session and Active Meeeting Bot.

• Under Active Meeting Bot, there will be the option to select the language of the speaker. Selecting a new language immediately changes the speaker language. For each new language selected, a blue button of the previous selected language will appear underneath the language dropdown menu. Click the buttons to switch back and forth between speaker languages. The current speaker language is always the one selected in the dropdown menu.

• Select as many languages as needed. If the X at the upper right of the popup is pressed, the window will close, but your selection will be saved.

After the Meeting

When your Teams meeting ends, the Meeting Bot will leave the call.

You can remove the Wordly Meeting Bot from the meeting at any time by clicking the trash can beside it in the pop-up. The bot can be invited again, if needed.